“Children Learning, Parents Earning, Communities Growing"

California Department of Education (CDE) and California Department of Social Services (DSS)

Topics on this page (click to be directed):

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CDE Webinars - in partnership with CAPPA

September 28, 2017 Webinar: Budget Act of 2017: Implementation of 12-month Eligibility 

Webinar Recording (Click the Vimeo Logo on the bottom right-hand side of the video to watch in full screen view):

 

Management Bulletin 17-14

Link to Attachment A – 12-month Eligibility Implementation Guidance

Link to Power Point Presentation 

  • Supplemental links referenced in Power Point
    • Page 6 of PP: Legislative Authority: Budget Act of 2017: Assembly Bill 99 
    • Page 8 of PP: Rescinded Management Bulletins
      • MB 06-14: Update to Changes in Law Affecting Child Care and Development Services for At Risk and Child Protective Services Families
      • MB 15-05: Extension of 60-day Limitation on Seeking Employment
    • Page 19 of PP: Changes to the California Code of Regulations Title V included:
      • Two (2) sections that were repealed
        • Section 18102 Notice of Families of Their Responsibility to Notify Contractors of Changes to Family Circumstances
        • Section 18104 Limited Term Service Leave Requirements
      • Sixteen (16) sections that were revised
        • Section 18078 Definitions
        • Section 18084 Documentation of Income Eligibility
        • Section 18086 Documentation of Employment
        • Section 18086.5 Documentation of Seeking Employment, Service Limitations
        • Section 18087 Documentation of Training Towards Vocational Goal
        • Section 18088 Documentation of Parental Incapacity; Service Limitations
        • Section 18090 Documentation of Homelessness
        • Section 18091 Documentation of Seeking Permanent Housing, Service Limitations
        • Section 18096 Calculation of Income
        • Section 18103 Recertification
        • Section 18406 Family Eligibility (Cal WORKs, Stage 2)
        • Section 18408 Family Duration (CalWORKs, Stage 2)
        • Section 18410 Contractor Responsibilities for Maintaining Family Eligibility (CalWORKs, Stage 2)
        • Section 18421 Family Eligibility (CalWORKs, Stage 3)
        • Section 18423 Family Duration (CalWORKs, Stage 3)
        • Section 18425 Contractor Responsibilities for Maintaining Family Eligibility (CalWORKs, Stage 3)
      • Three (3) sections that were added
        • Section 18084.1 Duration of Service Requirement
        • Section 18084.2 The Family’s Right to Voluntarily Report Changes
        • Section 18084.3 Requirement to Report When Income Exceeds Ongoing Income Eligibility  
    • HIGHLIGHTS 4 Major Areas:
      1. Families certified for services on the basis of seeking employment shall receive services for not less than 12 months.
      2. All families must be recertified at least one each contract period, and no sooner than 12 months from when they were last certified.
      3. Families may voluntarily report changes decreasing their service need under specific conditions.
      4. Families must report within 30 days if income exceed 85 percent of state median income (SMI).
    • The information in the Guidance supersedes the information in current 5CCR regulations and FTCs. Refer to the Guidance when enrolling families or reviewing Policies.
    • A payment made by a child care and development program for a child during this period shall not be considered an error or an improper payment due to a change in the family’s circumstances during the same 12-month period.
    • The GAU will only be verifying information at:
      1. Initial certification, and at
      2. Recertification

July 28, 2017 Webinar: Budget Act of 2017: Review of Management Bulletins and
Overview of 12-month Eligibility Provisions

On Friday, July 28th, CAPPA supported CDE/EESD with a webinar focused on MB 17-0817-09 and 17-10 in addition to answering submitted questions regarding 12-month eligibility.

Although the webinar started out with technical challenges, by the time we got to the Q&A portion of the webinar, it was clear. 

 

If you did not listen to the webinar, we encourage you do so as it was full of rich information. Additionally, it was very clear particularly during the Q&A portion of the webinar, that there are clear objectives that CDE is using as reference to answering questions and drafting Management Bulletins (MBs).  They are:

1.       CDE directives and input will fall on the side of what is in the best interests of the child.

2.       Continuity of care for 12 months.

3.       Hold Harmless will be applied to agencies that are implementing the increase in the SMI, family fees and 12-month eligibility consistent with the 2017-18 budget bill and trailer bill intent.  As noted during the webinar, "Errors and overpayments will not be looked at (Hold Harmless) if implemented in accordance with Education Code Section 8263(i)1:

 8263 (i) (1) Because a family that meets eligibility requirements at its most recent eligibility certification or recertification is considered eligible until the next recertification, as provided in subdivision (h), a payment made by a child development program for a child during this period shall not be considered an error or an improper payment due to a change in the family's circumstances during that same period.

4.      Memorize Education Code Sections 8263(h) below and (i) above. 

8263 (h) (1) Except as provided in paragraphs (2) to (4), inclusive, upon establishing initial eligibility or ongoing eligibility for services under this chapter, a family shall be considered to meet all eligibility and need requirements for those services for not less than 12 months, shall receive those services for not less than 12 months before having their eligibility or need recertified, and shallnot be required to report changes to income or other changes for at least 12 months.

(2) A family that establishes initial eligibility or ongoing eligibility on the basis of income shall report increases in income that exceed the threshold for ongoing income eligibility as described in subdivision (b) of Section 8263.1, and the family's ongoing eligibility for services shall at that time be recertified.

(3) A family that establishes initial eligibility or ongoing eligibility on the basis of seeking employment shall receive services under this chapter as follows:

(A) If seeking employment is the basis for initial eligibility, the family shall receive services under this chapter for not less than six months.

(B) If, at the time of recertification, the only basis established for ongoing eligibility is a parent's need to seek employment, the family shall receive services for no less than six months.

(4) A family may at any time voluntarily report income or other changes. This information shall be used, as applicable, to reduce the family's fees, increase the family's services, or extend the period of the family's eligibility before recertification.

Hold Harmless will be applied to agencies that are implementing the increase in the SMI, family fees and 12-month eligibility consistent with the 2017-18 budget bill and trailer bill intent.  As noted during the webinar, "Errors and overpayments will not be looked at (Hold Harmless) if implemented in accordance with Education Code Section 8263(i)

To understand the intent behind these directives, it is strongly suggested that Education Code Sections 8263(h) and (i) be read and memorized, as clear language on the guiding principals behind anticipated directives is given.

Again, it could not have been emphasized any stronger that if your agency implements in accordance with the the changes in law enacted as part of the 2017-18 budget package above laws that went into effect on July 1, 2017, CDE will have a hold harmless applied for purposes of reviews.

This webinar was very clear that the work we do is going to get greatly streamlined and will definitely support families with continuity of care and greater stability for children.

CAPPA is going to work with CDE to write out answers to the six pages of questions that you have all submitted.  CDE will host these responses on their website, but CAPPA will have a link to them on the same page where we will host this webinar and PPT for reference. 

Other:

Q:  What is the October 1, 2017 deadline?

A:  That is the deadline wherein CDE must provide through MBs or letters of instruction on how to implement the laws that are now in place.  Below is the language clarifying October 1, 2017 in the Education Code Section 8263.

(j) (1) Notwithstanding the rulemaking provisions of the Administrative Procedure Act (Chapter 3.5 (commencing with Section 11340) of Part 1 of Division 3 of Title 2 of the Government Code) and Section 33308.5 of this code, until regulations are filed with the Secretary of State to implement subdivision (h), the department shall implement subdivision (h) through management bulletins or similar letters of instruction on or before October 1, 2017.

MB 17-11: Revised Family Fee Schedule is currently in the approval process, and will be posted in the near future. Additional MBs associated with implementation of the Budget Act of 2017 are forthcoming.

Finally, EESD has put a hold on issuing more answers to questions regarding past MBs.  The reason for this is that the newly enacted 2017-18 budget has provided the conduit needed to reexamine and do away with burdensome reporting requirements and transfer issues that exist between CalWORKs Stage 1 and Stage 2 child care.
______________________________________________________________________________________________________________________________________________________________________________

2017 - 18 Fiscal Terms and Conditions 

__________________________________________________________________________________________________________

Management Bulletins and Information

For an archived listing of all Management Bulletins, please visit the CDE website.

  • December 6, 2017
    Information for Agencies Affected by Southern California Fires

    The EESD has received a variety of questions about the process and procedures that child development contractors should follow in times of emergency situations. The EESD applauds the tremendous effort that agencies have made to attempt to continue quality child development services to families and children. However, some situations may have rendered centers, preschools, and providers unable to offer services.  Contractors are to refer to Management Bulletin (MB) 10-09 on the EESD Management Bulletins Web page at https://www.cde.ca.gov/sp/cd/ci/allmbs.asp for specific guidance and funding direction due to circumstances beyond the control of the contractor.

  • November 28, 2017
  • November 21, 2017
  • October 12, 2017
    • The EESD has received a variety of questions about the process and procedures that child development contractors should follow because of the impact and severity of the numerous fires that have occurred in California. The EESD applauds the tremendous effort that agencies have made in the many counties in California during this emergency to attempt to continue quality child development services to families and children. However, the extreme nature of these fires have rendered centers, preschools, and providers unable to offer services. In these instances, the EESD provides the following information:
      Contractors are to refer to Management Bulletin (MB) 10-09 at https://www.cde.ca.gov/sp/cd/ci/mb1009.asp  for specific guidance and funding direction due to circumstances beyond the control of the contractor.
      MB 10-09 provides instruction for the statutory authority in Education Code Section 8271 that benefits contractors unable to operate due to circumstances beyond the control of the agency, which would include fires. The MB states that when a contractor’s days of operation are reduced because of the circumstance beyond the control of the contractor and the reduction did not result in a reduction of staff because of either layoffs or unpaid furloughs, the contractor’s governing board or executive office should adopt a resolution the nature of the emergency and the specific effect on program operations. The resolution should include:

      • Dates the operation was suspended or reduced;
      • For direct services contractors, the daily attendance for certified and non-certified children for the week prior to the suspended operation.

       This resolution should be sent to the appropriate Field Services Office Consultant in the EESD pursuant to the instructions in MB 10-09.

       Please note that the above direction includes all ESSD contractors, including Resource and Referral agencies and Alternative Payment Program agency headquarters.

       If you operate a licensed facility, please report any fires on the premises to the California Department of Social Services pursuant to the California Code of Regulations, Title 22 Sections 101212(d) and 102416.2(c).  All licensed facilities should also follow their disaster plans on file pursuant to Health and Safety Code Section 1596.95(f).

       If you have not already been in contact with your field consultant at https://www.cde.ca.gov/sp/cd/ci/assignments.asp, please contact them as soon as possible if your agency was impacted by the fires.  

  • October 11, 2017
    • The Budget Act of 2017 Implementation Frequently Asked Questions (FAQ) has been posted to the CDE/EESD Budget Act of 2017 Implementation FAQ Web page at https://www.cde.ca.gov/sp/cd/ci/budgetactfaq2017.asp

       This FAQ responds to many questions related to the implementation of the 2017 Budget Act provisions described in Management Bulletins (MB) released after July 1, 2017, including MB 17-14: 12-Month Eligibility.

       If you have questions regarding the Budget Act of 2017, please e-mail ecebudgetactfaq@cde.ca.gov. Responses will be posted in the near future to a CDE Budget Implementation FAQ Web page. Contractors are encouraged to refer to the FAQ Web page before submitting questions.

      For questions specifically related to a current client, please contact your Early Education and Support Field Services Consultant by phone at 916-322-6233. A listing of Field Services Consultant regional assignments is located on the CDE Consultant Regional Assignment Web page at https://www.cde.ca.gov/sp/cd/ci/assignments.asp.

  • October 10, 2017
  • October 3, 2017
  • September 29, 2017
  • September 27, 2017
  • September 26, 2017
  • September 22, 2017
  • September 14, 2017

    Dear Executive Directors of Child Care and Development Programs:

    The Child Development and Nutrition Fiscal Services (CDNFS) Office is forwarding you a copy of the “2017–18 Child Care and Development Contract Changes.” This letter details information important to all agencies that contract with the California Department of Education to provide child care and development services. Topics include changes to the Standard Reimbursement Rates, reporting the reimbursement of family fees due to the family fee schedule revision, and Regional Market Rate reimbursement ceilings, among others. The letter is attached to this e-mail and will also be posted on the CDNFS Web page at http://www.cde.ca.gov/fg/aa/cd/index.asp.

    If you have any questions regarding this subject please contact your assigned fiscal analyst.
    Clicker HERE to access the Child Care and Development Contract Changes Letter

  • August 11, 2017

    Management Bulletin 17-11: Revised Family Fee Schedule 


  • August 8, 2017
    2016 Regional Market Rate Survey of California Child Care Providers

    The 2017 -18 Budget Act reflects 75th percentile rates using the 2016 Market Rate Survey.  Click here to see that survey and the rates as they relate to your county. 
    Included in the budget is another hold harmless provision for 12 months, which is proposed to start from January 1, 2018 through December 31, 2018. 
    *MEMBERS: Please email CAPPA for county specific sheets

  • July 21, 2017
    2016-17 Year-End Reporting Reminders

  • July 12, 2017
    Information for agencies affected by California fire

  • July 6, 2017

  • MB 17-08 Subject: State Median Income (Initial Certification) The MB 17-08 notifies contractors of the revised income ceiling to be used to determine income eligibility for families at initial certification for subsidized child development services.
  • MB 17-09 Subject: Graduated Phase-Out (Recertification) The MB 17-09 notifies contractors of the new ongoing income ceilings to be used to determine ongoing income eligibility for families at recertification for subsidized child development services.
  • MB 17-10 Subject: Updated Income Rankings The MB 17-10 notifies contractors of the updated income ranking table, corresponding with the State Median Income ceilings described in MB 17-08 State Median Income (Initial Certification). This income ranking table is to be used when determining order of enrollment and disenrollment of children receiving subsidized child care services.

 

  • May 5, 2017
    MB 17-06:Transfer of Families into a California Work Opportunity and Responsibility to Kids Stage 2 Program

  • May 5, 2017
    The following documents have been revised and are available HERE.
    1) April 26, 2017 PSE Presentation Webinar Slides
    2) EESD Form 4001 Instructions for Program Review Instrument

  • April 13, 2017
    MB 14-05:
    New Travel Rates effective January 2017- for EESD Contractors  

  • April 12, 2017
    ACIN 1-19-17:
    CalWORKS Stage One Child Care Best Practices
  • April 7, 2017
    The California Department of Social Services has scheduled a public hearing for May 24, 2017, to receive testimony on the Calculating Overpayments in the CalWORKs Program (ORD #0716-08) regulations; details can be found by clicking Here.

  • April 6, 2017
    TO: Holders of the Eligibility and Assistance Standards (EAS) Manual, Division 40 CDSS MANUAL LETTER NO. EAS-17-03 Starting with Section 40-105
    Click Here for Manual Letter EAS-17-03

  • April 4, 2017
    MB 17-02 Subject: Fiscal Year 2016-17 Request for Applications (RFA), California Renovation and Repair Loan Program

  • March 24, 2017
    MB 17-01
    Subject: Fiscal Year 2016-17 Program Self-Evaluation

  • March 22, 2017
    FY 2017-18 Child Care and Development Contract Information

    Dear Executive and Program Directors for Child Development Programs:

    This is to inform you that the CDE Child Development Contracts office will begin distribution of fiscal year (FY) 2017-18
    child development contracts on May 30, 2017. The contracts will once again be e-mailed to the executive and program directors.
    Take a moment to ensure that your agency's e-mail addresses are correct within the Child  Development Management
    Information System(CDMIS), and update as necessary.  Although we do not know contract numbers in advance, for those agencies who
    require board approval, plan now to add child development contract approval to the June 2017 board agenda.
    Please note that the FY 2017-18 contracts will be e-mailed to those agencies who do not have any outstanding amendments from previous
    fiscal years. All agencies are encouraged to submit outstanding paperwork immediately to the following address:

    Contracts, Purchasing and Conference Services Office
    California Department of Education
    1430 N Street, Suite 1802
    Sacramento, CA 95814-5901 

    For questions regarding the contents of this e-mail, please contact the CDE, Contracts, Purchasing and Conference Services Office, at
    916-322-3050 or at childdevelopmentcontracts@cde.ca.gov.

  • March 14, 2017
    MB 17-05:
    Subject: Fiscal Year 2016-17 Request for Applications (RFA), Round Three California State Preschool (CSPP) Expansion Funds

  • February 14, 2017:

    MB 17-03: Subject: Clarify that a Digital Signature May be Used to Satisfy the Requirements of an Electronic Signature
    MB 17-04: 
    Subject: The Use of a Digital Signature for All Child Care Contractors

  • EESA State Plan Development Opportunity
    Meetings will take place in various counties from February 6- February 11.
    Click here to access the meeting schedule.

  • January 10, 2017:
    Management Bulletin 16-19
    Subject: Fiscal Year 2016–17, Request for Applications Round Two California State Preschool Program Expansion Funds

  • January 9, 2017:
    EESD Budget Year Appropriation FY 2016-17
  • December 22, 2016:
    Management Bulletin 16-15
    Subject: Staff and Volunteer Immunizations (Senate Bill 792: Day Care Facilities: Immunizations: Exemptions)

  • December 2, 2016:

    The Fiscal Year 2016–17 Greenbook has been posted to the Child Development Web Page. The Greenbook is a manual that aids child development contractors in their attendance and fiscal reporting and explains reimbursement procedures and the role of the Child Development and Nutrition Fiscal Services (CDNFS) unit within the Fiscal and Administrative Services Division (FASD).
    The updated Greenbook is available Here. 

  • November 23, 2016:

    Fiscal Year 2016-17 RATE INCREASE APPLICATION.  California Education Code (EC)Section 8265(d) allows a rate increase for contractors on a case-by-case basis in order to maintain service levels for contracts currently at a rate less than the Standard Reimbursement Rate (SRR). Increases approved through this application will be retroactive to July 1, 2016.  Click here to download application.

  • November 21, 2016
    The Early Education and Support Division Process for Updating Title 5 Regulations Plan of Action
    The California Code of Regulations, Title 5 (5 CCR),Chapters 19 and 19.5 will be current and aligned with California laws enacted over the past several years as well as the federal Child Care and Development Fund (CCDF) Program Final Rule published September 30,2016.
    This will be achieved by amending,adding, or deleting appropriate child care and development sections of 5 CCR, following the Office of Administrative Law (OAL) rulemaking process,which includes public comment periods. 
    The 5 CCR sections which will be updated will be determined  based on the need to  comply with California laws and federal laws and regulations. Early education contractors,stakeholders,and appropriate state agencies will be invited to submit suggestions of 5 CCR sections needing to be updated.

  • September 23, 2016

    INFORMATIONAL UPDATE: RESOURCE AND REFERRAL PROGRAMS – September 21, 2016

    Attention: Executive Officers and Program Directors of Resource and Referral Programs (CRRP)

    Subject: Clarification of Fiscal Year (FY) 2016–17 Program Requirements for CRRP

    The purpose of this informational notice is to clarify two items in the FY 2016-17 Program Requirements of the CRRP for CDE/EESD contractors. This information only applies to contractors operating a CRRP. These two items are as follows:

    1. Geographic service as defined in the California Education Code, Section 8212, and in the California Code of Regulations Title 5 (5 CCR), Section 18241 (a) (b) (c), is still in effect and referenced in the Program Requirements for the CRRP, and is now incorporated under section I.B. Operational Requirements, paragraph B on page 1, also on page 3, number 13, as well as on page 3, section III.B.
    1. The Program Self Evaluation (PSE) Process requires a parent survey as part of the annual plan as described on page 10, Section IV.B.2. “An assessment of the program by parents using the Desired Results parent Survey (5 CCR 18270.5 (d)”. While the CDE/EESD is aware that certain regulations are outdated, we do recognize that CRRPs may choose to assess parents that have used their CRRP programs or services through a parent questionnaire or parent survey created by modifying it off of the Desired Results Survey.

    The CRRP FY 2016–17 Program Requirements may be found at the CDE 2016–17 CRRP Resource and Referral Program Requirement Web document at http://www.cde.ca.gov/fg/aa/cd/documents/crrp1617.doc.

    Thank you for your attention to this information clarifying two items in the FY 2016–17 CRRP Program Requirements. 

    If you have any questions regarding the information presented, please contact your assigned EESD Field Services Consultant. The directory for your assigned consultant may be found on the CDE Consultant Regional Web page at http://www.cde.ca.gov/sp/cd/ci/assignments.asp, or by phone at 916-322-6233.


  • September 8, 2016

    Dear Director of Child Development Programs:

    Amendments for child development contracts will be e-mailed within the next few weeks to those agencies who have an executed FY 2016-17 contract and do not have any outstanding FY 2015-16 amendments. Please submit any outstanding paperwork immediately to:

    Contracts, Purchasing and Conference Services
    California Department of Education
    1430 N Street, Suite 1802
    Sacramento, CA 95814-5901 

    For questions regarding the contents of this e-mail, please contact the California Department of Education, Contracts, Purchasing and Conference Services, at 916-322-3050 or atchilddevelopmentcontracts@cde.ca.gov.


  • September 1, 2016:

    Dear Executive Directors, Child Care and Development Programs:
    The Child Development and Nutrition Fiscal Services (CDFS) office is forwarding to you a copy of the “2016–17 Child Care and Development Contract Changes.” This letter details information important to all agencies that contract with the California Department of Education to provide child care and development services. Topics include changes to the Standard Reimbursement Rates, Reporting Instructions for Commingled Classrooms, and changes for submitting transfer of funds requests, among others. This letter can be found HERE.

  • August 31, 2016:

    Attention: Executive Officers and Program Directors of Child Development Programs
    The CDE/EESD Field Services Office wishes to inform you that the Confidential Application for Child Development Services form CD-9600 has been updated and posted on the CDE Web site for your use starting immediately. 

    The updates affect the following:

    Section 11(A): Family Eligibility: cash aid recipient is now a separate category.

    Section V: Certification and Signature of Parent/Caretaker: additional items:

    • The addition, Item 8, is family asset not exceeding $1,000,000 per Child Care and Development Block Grant (CCDBG) Act, Section 658P (4)(B);
    • The new Item 1 is the verification of the Single Parent Self-Certification-Documentation of the presence or absence of a parent where a parent must initial under penalty of perjury;
    • The addition of a signature box for parent B. Please note: two signatures are not required. This is also clarified on page 2 of the instruction pages.

    Although CDE/EESD CD-9600 forms are not mandated, any form used by contractors to apply for service must include the current CCDBG certification. Contractors who use forms other than the CD-9600 are therefore required to update their forms to reflect the changes in the current CD-9600.
    Contractors are expected to use or include the current required information in all new certifications or re-certifications starting immediately.
    If you have any questions regarding this subject, please contact your assigned EESD Field Services Consultant at http://www.cde.ca.gov/sp/cd/ci/assignments.asp.

  • August 30, 2016:

    The new Regional Market Rate Ceilings that are effective January 1, 2017, are now available to CDE CalWORKs, Alternative Payment, and Family Child Care Home contractors. 

    Once you log on to the following Alternative Payment, Child Development Fiscal Services Web site, you will have access to a special link showing the new Regional Market Rate ceilings: http://www2.cde.ca.gov/cdfs/logon.aspx.

  • August 25, 2016:

    Management Bulletin 16-09: Subject: Revised Regional Market Rates

  • August 24, 2016:
    Management Bulletin 16-14: Subject: 
    Single Parent Self-Certification-Documentation of the presence or absence of a parent

    • CD 9600 (Updated 8/16) - The updated form affects the following: 
      • Section 11(A): Family Eligibility: cash aid recipient is now a separate category. 
      • Section V: Certification and Signature of Parent/Caretaker: additional items:
        • The addition, Item 8, is family asset not exceeding $1,000,000 per Child Care and Development Block Grant (CCDBG) Act, Section 658P (4)(B);
        • The new Item 1 is the verification of the Single Parent Self-Certification-Documentation of the presence or absence of a parent where a parent must initial under penalty of perjury;
        • The addition of a signature box for parent B. Please note: two signatures are not required. This is also clarified on page 2 of the instruction pages.
         Although CDE/EESD CD-9600 forms are not mandated, any form used by contractors to apply for service must include the current CCDBG certification. Contractors who use forms other than the CD-9600 are therefore required to update their forms to reflect the changes in the current CD-9600. Contractors are expected to use or include the current required information in all new certifications or re-certifications starting immediately.
  • August 22, 2016:
    Management Bulletin 10-09Subject: Reduced Days of Operation or Attendance Due to Emergency Conditions 

  • July 25, 2016

    CDE Governance & Administrative Unit B (formally known as the Alternative Payment Monitoring Unit)

    The Alternative Payment Monitoring Unit and the Center-based Monitoring Unit have been consolidated into one structure overseeing two units:  Unit A - Center-based Monitoring Unit (CMU); Unit B- Alternative Payment Monitoring Unit (APMU).  

    CMU Unit A

    APMU Unit B

    1. Monitors General Child Care, Migrant Child Care and Full-day Preschool
    2. Identical review standards for eligibility, need and family fee.
    1. Monitors AP and CalWORKs contracts
    2. Different review standards for contract eligibility, attendance, and provider reimbursement

     Click here to read most recent APMU report provided to the legislature.

  • July 18, 2016

    CDE - Waiver Submission

    On June 6, 2016, the California Department of Education submitted waivers to the Office of Child Care; Administration for Children and Families (ACF) formally requesting some extensions/waivers to the Child Care and Development Block Grant (the Act).

    Click here to read the following:

    • June 6, 2016 CDE letter requesting waivers
    • June 10, 2016 ACF letter approving waivers
    • 2016-18 Copy of State Plan

    Please note that the CDE submitted waiver request for a one year to implement the following:

    Graduated phase out of assistance

    Process to take irregular fluctuations in earnings into account

    Minimum 12-month eligibility and redetermination period

    Procedures to not unduly disrupt employment, education or job training activities

    Payment rates sufficient to ensure equal access

    Payment Practices and Timeliness of Payments

    • Payment practices for CCDF providers reflect generally accepted payment practices
    • Implement enrollment and eligibility policies that support the fixed costs to the extent practicable

    Child care standards for license exempt providers related to group size

    Health and Safety Requirements

    • Administration of medication, consistent with standards for parental consent
    • Prevention of and response to emergencies due to food and allergic reactions
    • Building and physical premises safety
    • Emergency preparedness and response planning
    • Handling and storage of hazardous materials

    Ensure CCDF providers and facilities comply with licensing and health and safety requirements

    Monitoring

    • Inspections for Licensed CCDFproviders
    • Inspections for License-Exempt CCDF providers (except those serving relatives)

    Policies and practices are in place to strengthen provider's business practices

    Click here to read ACF's posting of California's State Plan for 2016-18.

    Click here to read ACF's frequently asked questions.


  • July 6, 2016
    Management Bulletin 16-07:
    Subject: Request for Applications for California State Preschool Program Expansion Funds for Slots Intended to Increase Access for Children with Exceptional Needs (Round Two)

  • July 1, 2016

    PLEASE NOTE:On Tuesday, June 28, 2016, the California Department of Education sent out information below pertaining to the Child Care and Early Education items in the Enacted Budget for FY 2016-17. In that information a chart was provided indicating full-day state preschool slots which included Cost-of-Living Adjustment (COLA) projections for the enacted budget and subsequent budget years. Please be aware, that the COLA percentages were just ESTIMATES. Future percentages are dependent on the budget act for each year.

  • May 27, 2016
    Management Bulletin 16-06:
    Subject: Information about the options for implementation of the Desired Results Developmental Profile (2015) (DRDP [2015]) for providers of early education services for preschool-aged children funded by the Early Education and Support Division (EESD) and the Special Education Division (SED)

  • May 3, 2016
    Management Bulletin 16-05: 
    Subject: Senate Bill (SB) 277: Vaccine Bill

  • April 22, 2016
    AP Contingency Funds Application Process:
    Beginning May 1, 2016, the Alternative Payment (AP) Contingency Funds Application will be available on the Internet
    at: http://www.cde.ca.gov/fg/aa/cd/ 

  • March 21, 2016
    Management Bulletin 16-02: 
    Subject: Electronic Document Storage or Record Preservation

  • March 12, 2016
    Management Bulletin 16-03:
    Subject: Fiscal Year 2015–16 Program Self-Evaluation

  • January 22, 2016
    Management Bulletin 16-01:
    Subject: Digital Signatures

  • November 18, 2015
    The 2016-18 Child Care and Development Fund (CCDF) State Plan Topical Input Sessions that took place on October 8, 2015 were recorded, and can now be found HERE with video and transcriptions.


  • October 21, 2015

    Management Bulletin 15-13: Fiscal Year 2015–16, Request for Applications, California Renovation and Repair Loan Funds

  • October 7, 2015

    Management Bulletin 15-12: Fiscal Year 2016-17 Continued Funding Application

  • September 23, 2015 
    Management Bulletin 15-08: Subject: Impact of the amendment to Education Code Section 48000(c) on four-year-olds served by Child Development Programs

  • July 14, 2015
    Management Bulletin 15-07: Subject: Revised Regional Market Rates  

  • July 7, 2015
    The new Regional Market Rate Ceilings are now available for viewing.

    Assembly Trailer Bill 1476 (Chapter 663 of the Statutes of 2014), beginning January 1, 2015, required the California Department of Education (CDE) to implement ceilings at the 85th percentile of the 2009 Regional Market Rate Survey reduced by 10.11 percent. If a calculated ceiling is less than the ceiling provided before January 1, 2015, then the ceiling from the 2005 Regional Market Survey will be used. The licensed-exempt child care provider ceilings will be 60 percent of the Family Child Care Home ceilings.
    Senate Bill 97 (Chapter 11 of the Statutes of 2015), which was signed into law on June 24, 2015, maintains the current Regional Market Rate ceilings through September 30, 2015. Beginning October 1, 2015, per the Budget Act of 2015, the CDE will increase the Regional Market Rate ceilings calculated above by 4.5 percent. The licensed-exempt child care provider ceilings will increase to 65 percent of the new Family Child Care Home ceilings.
    In an effort to make the new ceilings available to all CDE-contracted agencies, the Department has prepared a special viewing link. Once you logon to the following Alternative Payment, Child Development Fiscal Services Web site, you will have access to a special link showing the new Regional Market Rate ceilings: http://www2.cde.ca.gov/cdfs/logon.aspx
    Select the Reimbursement Ceilings at the January 1, 2015, effective date or the October 1, 2015, effective date. Select the County and view the appropriate Regional Market Rate Ceilings.The new ceilings will be available to the general public on Thursday, October 1, 2015, on the CDE web page located at: http://www3.cde.ca.gov/rcscc/.
    A Management Bulletin regarding the Regional Market Rate Ceilings will be forthcoming from the EESD.

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California Department of Social Services

  • July 12, 2017
    Manual Letter EAS 17-05 includes revisions to the CalWORKs regulations as a result of the repeal of the Maximum Family Grant (MFG) rule.  These amended regulations are effective June 19, 2017.

    Manual Letter EAS 17-06 includes revisions to the CalWORKs regulations regarding eligibility for pregnant women.  These amended regulations are effective July 1, 2017.

  • May 8, 2017
    Manual Letter Notification for Community Care Licensing Child Care Centers

  • April 12, 2017
    ACIN 1-19-17:
    CalWORKS Stage One Child Care Best Practices

  • April 7, 2017
    The California Department of Social Services has scheduled a public hearing for May 24, 2017, to receive testimony on the Calculating Overpayments in the CalWORKs Program (ORD #0716-08) regulations; details can be found by clicking Here.

  • April 6, 2017
    TO: Holders of the Eligibility and Assistance Standards (EAS) Manual, Division 40
    CDSS MANUAL LETTER NO. EAS-17-03
    Starting with Section 40-105
    Click Here for Manual Letter EAS-17-03

  • January 30, 2017
    CDSS MANUAL LETTER NO. EAS-17-01
    The passage of Assembly Bill 1944 relating to child care, repeals the requirement for parents to sign and return the Notification and
    Certification for 11- and 12-Year-Old Children. This manual letter has been posted Here.

See more DSS updates and information Here. 

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California Department of Education Resources

2016 Regional Market Rate (RMR) Survey

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