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Executive Session Agenda

Need & Eligibility Training Agenda

February 8, 2008

February 13th Meetings

If you plan on using Super Shuttle from the Airport to the Radisson the shuttle arrives at the hotel every hour, on the hour.
You can also call them to make a reservation if you do not want to wait, the phone number is 1-800-BLUE VAN.
The cost is $17/way.

February 7, 2008

CAPPA Board Election Ballot

Please vote for two candidates for Member at Large by visiting the link below. Each position is for a two-year term. Only one vote per CAPPA agency is allowed. If you are not the voting delegate for your agency, please give the ballot to the voting delegate. Per the CAPPA bylaws, members in good standing can either vote electronically or respond with a mailed hard copy ballot. If submitting a vote electronically, you must include the name of the voting delegate with contact information that can be confirmed by Friday February 22, 2008. If responding by a hard copy mailed or faxed ballot, the deadline is by February 22, 2008 (postmarked no later than February 21st) to the CAPPA Office, 1555 River Park Drive, Suite 202, Sacramento, CA 95815, or (916) 567-6790.

Click here to review candidates Bios and information.

February 7, 2008

February 13th Need & Eligibility Training Sold Out!!

We are now at maximum capacity for this training. If you would like to be added to the waiting list, please contact Danielle. Thank you for your fantastic support!

February 4, 2008

2008 CAPPA and CAPPA Children's Foundation Events

Please take a moment to view all upcoming events that are planned for 2008.
If registration forms are available, download them by clicking on the event name.

March 27, 2008: CAPPA and R&R Director's Institute
Doubletree Hotel, Sacramento, CA

April 23 & 24, 2008: Children's Foundation Statewide Meeting-In Planning Process
Hilton Arden West, Sacramento, CA

May 28 & 29, 2008: CAPPA Executive Leadership Academy
UCLA

July 23 & 24, 2008: Statewide Meeting
Town and Country Hotel, San Diego, CA

September 24-26, 2008: CAPPA's Annual Conference
Hilton Pasadena, Pasadena, CA

If you have any questions regarding future CAPPA meetings, Please contact Danielle.

January 30, 2008

CAPPA Conference '08: Call for Presentations
We are looking for presenters to cover the following workshop categories: § Leadership Training § 501(c)(3) legal issues and concerns § Time Management § TANF Reauthorization § Dealing with Clients/Customer Service § Parent/Provider Handbook Development § Organizational Skills § Human Resources/Capacity Building § Patterns of Work Participation § Tribal and Migrant Child Care § Organizational Structure § Strategic Planning § Child Care Family and Provider Support § Regulations § Child Care Fraud § State/County Partnerships § Notice of Actions (Guidelines, wording) § Line Staff Training § Fiscal Training § Cultural Diversity If your agency has training in any of the following areas, or knows any one that does, please download the "Call for Presentations" Form and fax or mail it in to CAPPA. January 29, 2008 February 13, 2008 Need & Eligibility Training CAPPA has secured more space for this training. Please send your registrations in ASAP to secure a spot. Once this space is filled, it is filled! Please contact Danielle if you have any questions. Thank you! January 24, 2008 CAPPA Board of Directors Nominations If you've ever had an interest in serving on the CAPPA Board of Directors, now is the time to submit an application. If you are so inclined to make this commitment, then please submit a 2008-2010 Board Application. To download an application, please click here. January 24, 2008 February 13th Need & Eligibility Training Sold Out!! We are now at maximum capacity for this training. If you would like to be added to the waiting list, please contact Danielle. Thank you for your fantastic support! January 23, 2008 January Statewide Meeting Handouts Below, you will find the handouts from the AP Panel. The CDE handouts will be posted on a later date, as CDE is making some changes to these. Quality Assurance in Alternative Payment Programs; Carol Hill, Executive Director, Changing Tides Family Services Subsidized Department Monthly File Review; Kelly O'Connell, Deputy Executive Director, Options - A Child Care & Human Service Agency January 9, 2008 January Statewide Meeting: Early Registration!! For those who will be arriving on Tuesday, January 15 at the Radisson Newport Beach, CAPPA will be setting up a registration table for early registration. If you want to beat the rush, the table will be set up in the hotel lobby from 3:00pm-6:00pm. January 8, 2008 Vote Needed for CAPPA Proposed Bylaws Changes This set of proposed changes to the CAPPA Bylaws must be presented for vote to each CAPPA Member agency (a Contractor with the California Department of Education) in good standing who has paid CAPPA membership dues. Please click here to download an official ballot. Remember, only one vote per agency. The deadline to submit your ballot is January 18, 2008 by 5:00 p.m. The Bylaws will be amended only if approved by a majority of those that have submitted a ballot by the deadline noted above. January 7, 2008 CAPPA Executive Leadership Academy at UCLA The CAPPA Executive Leadership Academy is a two-day, innovative management training program designed to provide Alternative Payment agency executives with the core tools necessary to effectively manage the change process for expanding and improving services to California children and families. Please Click Here To download the Program Brochure. January 3, 2008 January Statewide Meeting Hotel Update The Radisson Hotel Newport Beach has Sold Out for the dates of our Meeting (January 16-17, 2008). If you have not booked your room as of this date, or if you have any questions, please contact Danielle. December 20, 2007 CDE Releases Need Regulations Package for second 15-day comment period The California Department of Education has released the Needs Regulation Package for comment. Please review, as this will be the last time they will be released for public comment. Please send comments to Jennifer at the CAPPA office by January 3, 2008. For a copy of the Regulations, Click Here. December 19, 2007 CAPPA Training on Need & Eligibility In Partnership with CDE *Note: This is a Brand New Training. The Content is new and separate from the January Statewide. In anticipation of the implementation of both the Need and Eligibility Regulatory Packages, CAPPA is partnering with CDE to deliver an all day training program to the field. According to CDE “The ERS Eligibility regulations were approved by the Office of Administrative Law on 8/16 and will be effective 9/15. Even though they are effective [September 2007], implementation will be delayed until the ERS Need regulations are finalized [January 2008].” Click here to download the Registration Form! December 13, 2007 CAPPA 2008 Advocacy Questionnaire is Released The CAPPA 2008 Advocacy Questionnaire is out! Please click on the link below and fill out the questionnaire by Friday, January 4th. CAPPA Advocacy Questionnaire Due to the wonderful response from the CAPPA membership in the past CAPPA has been able to provide accurate and timely information to legislators and their staff. From this proven ability CAPPA has become a coveted rsource and a go-to for information. In order to keep this tradition alive CAPPA would like to encourage you to take the time and fill out the 2008 Advocacy Questionnaire. Once we receive the questionnaire responses we will compile the information into a central document and use that data to produce fact sheets, district specific data for legislators, talking papers, etc. If you have any questions please contact Jennifer in the CAPPA office at jenni@cappaonline.com. December 13, 2007 CAPPA's Executive Only Session *Note: This Session is Invite ONLY. On February 13, 2008, CAPPA will convene an executive only session focused specifically on the issue of State and Federal challenges to the classification of child care providers. Helping to facilitate this session will be outside legal counsel secured by CAPPA experienced in all issues surrounding independent contractors and challenges to that classification. The agenda is being compiled by member executives from our field. If you have a specific issue or question that you want addressed, please forward to the Denyne at denyne@cappaonline.com. To download the Registration Form please click here. December 7, 2007 January Statewide Meeting Hotel Update The CAPPA room block has sold out. There are still rooms available, but not at the special group rate. The new rate is $159. If you have not booked your room, do so today! CALL: (800) 333-3333 November 29, 2007 January Statewide Meeting Sold Out! We are now at maximum capacity for the entire two-day program, but If you would like to be added to the waiting list please contact the CAPPA office. Thank you for your fantastic support! November 14, 2007 Update: CDE Releases Need Regulations for 15-Day Comment Period The California Department of Education has released the Need regulations for a 15-day comment period starting on Thursday, November 15th and ending on Thursday November 29th. This may be the last time that the Need regulations go out for public comment before they are submitted to the Office of Administrative Law (OAL). The department must submit a completed set by January. If they do not have a completed set by that time then they will have to start the whole process over. OAL law states that a regulations package must be finished within one year. Please send your comments to Jennifer at the CAPPA office by the close of business Wednesday, November 21st. Please email them to jenni@cappaonline.com. Any other questions please don't hesitate to contact the CAPPA office or email Jennifer. For a copy of the regulations please click here. For a copy of the 15-day comment notice please click here. November 14, 2007 CAPPA Has Secured More Space for the January Statewide Meeting- 35 Spots Remain! CAPPA members have shown a tremendous response to the CDE Workshops and Statewide Meeting Agenda. Fortunately, we have added more space, so do not delay, and register today! Once these spots are filled, they are filled, no waiting list will be taken. Click here to download the Registration Form! October 30, 2007 **Please Note: CAPPA January Statewide Meeting will focus on the APMU and the article penned by Greg Hudson, CDE, below. Meeting will sell out! CAPPA is working on securing more space. Register ASAP. New Federal Error Rate Regulations for CCDF Programs During CAPPA conferences over the last two years, the Child Development staff have been talking about the federal Improper Payments Information Act (IPIA) and advising that regulations implementing its provisions in CCDF child care programs may be forthcoming. On September 5, 2007, they arrived. The IPIA requires that federal agencies identify programs susceptible to significant improper payments and estimate the rate of improper payments in those programs. The purpose of this process is to create a mechanism to reduce improper payments nationwide. Click here for the rest of the article. October 14, 2007 Governor vetoes AB 1164 (DeLeon) - Child care provider unionization Once again, CAPPA is pleased to let you know that the effort to unionize child care providers has failed. See the governor's veto message below. Having noted this veto message, we as a field must not be complacent in thinking that this issue will go away. I can guarantee you that this issue will be back with a vengeance next year. When we continue to talk about this issue, we must move forward to offer input to a proposal that clarifies: 1) that child care providers are independent contractors; 2) that any proposed change of this magnitude to the child care subsidy field come with a hold harmless clause for our agencies and for the children and families that we serve; and 3) that no effort can be supported until such time that data and documentation can support such a change as fiscally supported under the constraints of California's current regional market rate system. CAPPA has been successful in leading the effort to oppose this issue. We intend to continue in that role and will not let up until at a bare minimum the issues noted above are clarified. If you have any comments, questions or concerns on this issue, please don't hesitate to contact me or Jenni at jenni@cappaonline.com. Again, thanks to all that contributed to achieving this veto. Sincerely, Denyne M. Kowalewski CAPPA Executive Director Governor Schwarzenegger's Veto Message To the Members of the California State Assembly: I am returning Assembly Bill 1164 without my signature. While I support efforts to improve the quality of child care services and have provided increased state funding to expand access to subsidized child care, I can not support this bill as it has the potential to add significant fiscal pressures to the State’s structural budget deficit. Family childcare homes currently receive prevailing market rates for their services. They are reimbursed for the state-subsidized families they serve at the same rate as that paid by the non-subsidized families they serve. Changes in the current reimbursement structure, increases in family child care provider reimbursement rates, expanded provider training efforts, or other program enhancements could come at the expense of the number of available child care slots. In light of the current structural budget deficit, it is imperative that we balance our fiscal reality and the need to provide services to working families. For these reasons, I am unable to sign this bill. Sincerely, Arnold Schwarzenegger October 10, 2007 Breaking News: CAPPA Bill (AB 1571) Signed By Governor Today the Governor signed and Chaptered into law AB 1571(DeSaulnier). Earlier this year CAPPA met with Superintendent Jack O’Connell to discuss issues affecting Alternative Payment Programs and from those conversations the California Department of Education staff and CAPPA started an APP Taskforce. The task force was designed to discuss contract barriers, unspent monies, streamlining issues, etc. From these meetings the move to fix the contingency fund was started and this legislative session CAPPA sponsored AB 1571 with Assemblyman DeSaulnier’s help. Thank you to everyone who heeded the calls for support letters, testimony, etc. We couldn’t have done it without all of your help. Today is a great day for Alternative Payment Programs and we hope that this bill will lead to more children and families being served in the coming years. For the full text of the bill please click here. September 5, 2007 Conference Workshop Descriptions Please click on the following link for workshop descriptions and conference agendas. Workshop descriptions August 31, 2007 New complimentary shuttle service between CAPPA's overflow hotel, Sacramento Hilton Arden West, and CAPPA's host hotel, the Sacramento Doubletree Hotel. Click here to view shuttle schedule. August 17, 2007 CAPPA's 2007 Annual Conference Hotel Update CAPPA's room block at the Doubletree Hotel Sacramento is sold out on peak nights, September 19-20. We have added an overflow room block at the Sacramento Hilton Arden West. For more information click here. August 7, 2007 California Department of Social Services has released Trustline Regulations for a 15-day comment period. Please send all comments by Friday, August 17th to Jennifer at the CAPPA office at jenni@cappaonline.com so that they may be included in the CAPPA letter. Click here for the 15-day notice and text of CDSS Trustline regulations - released on Tuesday, August 7th. August 2, 2007 Late State Budget: Sample Letters to Providers and Parents Thank you to 4C's of Sonoma, Santa Barbara Family Care Center, Mexican American Opportunity Foundation, and Child Care Links for being so helpful to all of us during this tough budget time and for sharing a copy of their letters sent to providers and parents regarding the late state budget. Sample 1 Sample 2 Sample 3 (Spanish) Sample 4 Sample 5 July 31, 2007 Due to the unsigned budget, we are extending the CAPPA Conference Early Bird Deadline to August 15. Please note that in order to receive Early Bird pricing, you only need to submit your registration form by August 15. We ask that all registrations be paid in full by September 17. Register online or download the registration form here July 18, 2007 Update on Stage 2 “Advance” Fund Distribution and June FY 2006-07 Payments June Fiscal Year 2006-07 Payments: Beginning Monday, July 23rd, the CDE will be entering the June Fiscal Report data and making closeout payments for FY 2006/07. Any incomplete or delinquent reports, (including the Reserve Account Activity Report, if applicable) may result in a delay of your agency's payment. July Fiscal Year 2007/08 Payments: For all contractors that submitted a signed Stage 2 contract to the CDE by July 3rd The CDE has processed the first “pay run” for the 2007-08 FY and sent it over to the State Controller's Office on Monday, July 16th. This advance apportionment (25% of the contract amount) is for Stage 2 contracts only, as the CDE cannot make payment on any other child care program until a signed budget is in place. The Controller's Office generally makes payment within 7-10 days. The CDE informed CAPPA that 75% of the agencies made this deadline. For contractors that submitted a signed Stage 2 contract to the CDE after July 3rd The CDE will be will be processing another pay run on July 27th. This will include signed contracts received at CDE between July 3rd and July 25th. The usual processing time, both within the CDE and the Controller's Office, will apply before agencies receive their checks. July 16, 2007 CAPPA Members' Only Site Now Available for Preview Welcome to the new site. We will be testing the new site during the next few weeks and welcome your feedback. Please contact CAPPA at cappa@cappaonline.com or (916) 567-6797 with comments, questions, or for your member login. Don't Miss Early Bird Registration for CAPPA's 30th Anniversary Conference! Deadline for Early Bird registration is August 1, 2007! Click here to register online at CAPPA's new members only site, or click here for more information. June 5, 2007 CAPPA Bills Pass Assembly Floor and move to the Senate On Monday, June 4th both of CAPPA's bills were voted off of the Assembly floor and were referred to the Senate. AB 1279(Coto), the CAPPA reserve fund bill was voted off of the floor unanimously. AB 1571(DeSaulnier), the CAPPA contingency fund bill passed off of the floor on a 45-21 vote. Both bills will now go through the committee process in the Senate and then be sent to the Governor for his signature. Both of these bills are on track to be finished this year. CDE Issues 4th 15-day comment period for Eligibility regulations The Department of Education has put the Eligibility Regulations out for a 4th 15-day comment period. CDE anticipates this being the last comment period so please be sure that you have no issues with these regulations. Please have your comments back to me by the close of business on Wednesday, June 13th. Notice for 4th 15-day comment period The text of the regulations May 18, 2007 Update CAPPA Response to Governor's proposed changes to APP Admin/Support Budgets Since the Governor's May Revision was released CAPPA and its membership have been working diligently on opposing the Governor's proposed changes to the APP Admin/support budget language. The legislature, under strict deadlines, asked CAPPA to gather member responses within 24 hours and we are pleased to say that we had a wonderful response. When a legislature, Governor, or any other department calls on an organization to give feedback it is very important because it means that the opinion of that organization counts in their book. Please pat yourself on the back for a job well done. CAPPA advocacy efforts are only as good as the feedback it receives from the membership. This battle has not been won yet but we will be vigorously fighting for your agency and every other APP agency across the state over the next couple of weeks. If you have any other comments please contact Jennifer at the CAPPA office at jenni@cappaonline.com. Please click here for CAPPA's proposed language and member response. May 16, 2007 Update Input Requested by Wednesday, May 16th: Governor's May Revision Proposes Change to AP Admin/Support Language CAPPA has been informed that the Governor's May Revision has proposed a change in the AP Admin/Support language. Please take a look at the proposed language and let CAPPA know your thoughts, any possible problems and anything you like about the change. If your agency has an open audit from previous years please let CAPPA know what year it is still open from. All responses will be confidential and used for advocacy purposes only. CAPPA needs all comments back by Wednesday May 16th at 2pm. This information is incredibly time sensitive - Please take the timeline seriously. Any proposed changes will need to be recommended by May 16th. Please send all comments to Jennifer at the CAPPA office at jenni@cappaonlie.com. Provision 9: Notwithstanding any other provision of law, administrative and support services allowances for the programs funded through Schedules (1.5)(d), (1.5)(e), and (1.5)(f) shall be limited to no more than 20 percent of the total contract amount after adjustments provided for in the annual budget act. Contracts augmented mid-year with funds resulting from savings from other providers are restricted to no more than 20 percent of the total contract amount prior to augmentation. Contracts reduced mid-year may claim up to 20 percent of the total contract prior to the reduction for one fiscal year only, at which time the department shall reduce the administrative and support services cost allowance to 20 percent of the amount of actual earned funds for the prior year." Input Requested: Governor's May Revision Proposal to have Child Care Facilities Revolving Fund Provide funds for Stage 2 and Stage 3 Child Care. The Governor's May Revision has proposed to have the Child Care Facilities Revolving Fund provide $12,312,000 for CalWORKs Stage 2 child care and $5,401,000 for CalWORKs Stage 3 child care for a total of $17,713,000. According to the Department of Finance these funds will ensure that CalWORKs Stage 2 child care and Stage 3 child care will be fully funded for the 2007-08 fiscal year. CAPPA wants to hear from you! Please send any comments to Jennifer at the CAPPA office at jenni@cappaonline.com by Wednesday, May 16th. If you would like to read the finance letter please click here to download the letter, and scroll down to Item 6110-101-0620. May 15, 2007 Update CAPPA's April Statewide Meeting Handouts Below are several of the handouts from CAPPA's April Statewide Meeting and Technical Assistance Workshops. Please note that beginning July 1, 2007 access to the CAPPA web site will become restricted to members only. Information such as event handouts and policy updates will only be available to CAPPA members. To inquire about becoming a CAPPA member, please contact Sarah Mentze at sarah@cappaonline.com or (916) 567-6797. Management Bulletin 97-33: Minimum Wage Requirements What Is & Is Not a Valid Appeal Proposed Title 5 Regulations Changes CA DSS Tribal TANF Unit Assignments Tribal TANF All County Letters - All County Information Notices Tribal TANF CA Map Overview of Tribal TANF May 3, 2007 Update CAPPA Legislation Passes the Assembly Education Committee AB 1279(Coto) and AB 1571(DeSaulnier) passed out of the Assembly Education Committee on Wednesday, April 25th with bipartisan support. CAPPA staff would like to extend a big thank you to all of the members who came to Sacramento and testified at the hearing. Thank you to Debbie Macdonald; YMCA Child Care Resources, Karen Marlatt; Valley Oak Children's Services, Stephanie Simcox; Children's Council of San Francisco and Richard Rushton; Family Resource and Referral. The bills next stop in the process will be the Assembly Appropriations committee. AB 1279(Coto) - Allows agencies to keep up to 5% in admin/support costs in their agency reserve account. AB 1571(DeSaulnier) - Allows agencies to apply for up to 5% of their contract amount for contingency funds. Agencies can apply for more than 5% at the discretion of CDE. This bill also allows agencies to apply each year if needed and mandates that CDE distribute funds 90 days from when an approvable application was submitted. March 26, 2007 Update CAPPA's Spring Statewide Meeting has sold out! We are at maximum capacity for registrations and are now accepting names for a waiting list. Please contact CAPPA at cappa@cappaonline.com to add yourself to the waiting list. Thank you for your interest and support! March 12, 2007 Update On behalf of the Board of Directors, the Technical Assistance Committee is developing a master plan to provide its members with additional support, training and resources. Please complete and return the Needs Assessment by Friday, March 30, 2007. Feel free add additional comments, suggestions and categories that you feel will be useful in the development of a comprehensive plan. Click here to download the form. Send completed surveys to cappa@capponline.com, the CAPPA office, or by fax to (916) 567-6790. February 21, 2007 Update Admin/Supportive Services allowable administrative and support services costs examples given by CDE Per Deborah Lindley with CDE Fiscal Services, this spreadsheet has been provided pursuant to amendments to the California Code of Regulations, Title 5, sections 18013 and 18054, to offer examples of allowable administrative and support services costs as it relates to "total contract amount". The examples given are intended to clarify the term "total contract amount" and do not represent all possible scenarios with the contract amendment process. These examples will help to illustrate how allowable administrative and support services are calculated versus final contract reimbursement. If you need further clarification, you can contact your assigned Fiscal Analyst in the Child Development Fiscal Services Unit. Please click here to download the spreadsheet. February 16, 2007 Update AP Admin/Support Regulations On February 9th CAPPA and other interested organizations gave oral testimony on the proposed AP Admin/Support Regulations. Since that time the Department of Education has reviewed the comments and re-issued language. This public comment period for this new language is for 15-days. If you have any comments or concerns please contact Jennifer at the CAPPA office at jenni@cappaonline.com by Friday, February 23rd. CAPPA letter regarding AP/Admin and Support Regulations. Click here Text of regulations out for 15-day comment period. Click here Statement of Proposed Rulemaking. Click here February 1, 2007 Update Several new updates have been posted to the CAPPA website. Please click on the following links to review each update: 2007 Annual Conference January 2007 State Legislative Updates January 30, 2007 Newsletter April 2007 Statewide Meeting Federal Budget & Issue Information January 15, 2007 Update BREAKING NEWS: Governor's Proposed 2007-08 Budget Review Please click here to download and read the highlights of the Governor's 2007-08 budget proposals. December 1, 2006 Update CDE Fiscal Services has released the emergency regulations regarding admin support. These regulations have been approved by the Office of Administrative Law and will be in effect for 120 days (March 2007). The purpose of the regulations is to clarify Provision 9 of the 2006 Budget Act, which limits the administrative and supportive services allowances for alternative payment programs (CAPPA, C2AP and C3AP contracts) to no more than 20 percent of the total contract amount. The CDE is preparing the required documentation for the permanent regulatory process. CDE reports that a Notice of Public Hearing along with a copy of the proposed regulations for review and comment will be available on or about December 15, 2006. Please click here to download the document. November 15, 2006 Update The CAPPA Calendar of Events has been updated and can be viewed by clicking here. The CAPPA 2006 Public Policy Report has been posted to the site and can be downloaded by clicking here. The document can also be viewed online on the State Legislation page. November 10, 2006 Update Please click here to download the CDE Management Bulletin relating to the Revised Family Fee Schedule effective January 1, 2007. The actual schedule can be downloaded here. November 1, 2006 Update PENDING "ELIGIBILITY" REGULATIONS Please click here to download the Cover Letter and Modifications to Text of Proposed Regulations pertaining to Subchapter 3 General Child Care Programs. Note: Deadline for submission of written comments is November 16, 2006.